Accounting and Admin Secretary

About the role

We are seeking a skilled and detail‑oriented Accounting and Admin Secretary to support our finance department. The role combines financial operations support with comprehensive administrative assistance.

Key responsibilities

• Conduct research and analysis for written reports on projects identified by the MD/CFO.
• Prepare reports, tables, correspondence and memoranda for internal and external presentation.
• Provide ERP and system support to accounts payable, accounts receivable, payroll, budget and treasury divisions.
• Maintain and reconcile detailed budgets, advise on expenditures and flag irregularities.
• Assist with purchase requisitions, orders and receipting for investment‑related transactions.
• Process bond payments, coordinate with banks and maintain investment documentation.
• Support annual budget development, organize meetings and assist in budget production.
• Coordinate travel and catering for finance, performance management, IT and customer service departments.
• Create and maintain accounts receivable master records, prepare aging reports and manage collection efforts.
• Review contracts and billing schedules, prepare customer invoices and maintain detailed customer files.

Required profile

• Bachelor’s degree in accounting, finance or a related field (preferred).
• Proven experience in accounting, finance or administrative roles.
• Strong analytical, research and organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment.
• Valid driver’s license and ability to travel as needed.

Required skills

• Proficiency with ERP systems and accounting software.
• Advanced use of Microsoft Office Suite.